Health Care Worker Registry

The Health Care Worker Registry lists individuals with a background check conducted pursuant to the Health Care Worker Background Check Act (225 ILCS 46). It shows training information for certified nursing assistants (CNA) and other health care workers. Additionally, it displays administrative findings of abuse, neglect or misappropriations of property. It is maintained by the Department of Public Health.

The Health Care Worker Background Check Act applies to all unlicensed individuals employed or retained by a health care employer as home health care aides, nurse aides, personal care assistants, private duty nurse aides, day training personnel, or an individual working in any similar health-related occupation where he or she provides direct care (e.g., resident attendants, child care/habilitation aides/developmental disabilities aides, and psychiatric rehabilitation services aides) or has access to long-term care residents or the living quarters or financial, medical or personal records of long-term care residents. It also applies to all employees of licensed or certified long-term care facilities who have or may have contact with residents or access to the living quarters or the financial, medical or personal records of residents. Individuals with disqualifying convictions (please see Disqualifying Convictions in the left-hand navigation for list), as listed in the act, are prohibited from working in any of the above positions unless a waiver has been granted by the Department of Public Health. A health care employer must verify registry status of an individual applying for the above positions prior to employment. Verifications can be made by contacting us (see right-hand column) or this Web site.

Nursing assistants/aides working in licensed and or certified skilled nursing facilities, intermediate care facilities and home health agencies must be certified. Please see CNA Facts in the left-hand navigation for details. Training programs for developmental disability aides are coordinated by the Illinois Department of Human Services.

CNA Information Relating to COVID-19 Response

Changes Under Executive Order 2020-12

Governor Pritzker signed Executive Order 2020-12 on March 24, 2020. This Executive Order made changes to the requirements for Certified Nursing Assistants (CNAs) to work in Illinois; these changes remain in effect for the duration of the Gubernatorial Disaster Proclamation.

Also on March 24, 2020, the Illinois Department of Public Health filed emergency Rules to make changes to the Health Care Worker Background Check Code [77 Ill. Adm. Code 995] to implement the provisions of Executive Order 2020-12.

The CNA requirements that have changed under the Executive Order and/or the emergency Rules are as follows:

  • Inactive CNAs: A Certified Nursing Assistant whose certification is inactive on the Health Care Worker Registry may have that certification reinstated for the duration of the Gubernatorial Disaster Proclamation, if that CNA:
    • Has been in inactive status for a period of no more than five years,
    • Was in good standing at the time the CNA became inactive, and
    • Completes a form required by the Illinois Department of Public Health.
  • Conditional Employment for CNAs: The provision limiting conditional employment of Certified Nursing Assistants to three months pending the results of a fingerprint-based criminal history record check has been extended; health care employers can conditionally employ CNAs for up to six months pending the results of a fingerprint-based criminal history record check.
  • Military Applicants: Military personnel with medical training will be able to serve as Certified Nursing Assistants in health care facilities in response to the COVID-19 outbreak in Illinois. These military personnel will be allowed to serve as CNAs without passing the written CNA exam for the duration of the Gubernatorial Disaster Proclamation. To qualify, military personnel must complete an application provided by the Illinois Department of Public Health and meet the following criteria:
    • Provide a DD Form 214 demonstrating successful completion of corpsman medic or combat medic training, or
    • Provide documentation of current military occupational specialty as corpsman medic, combat medic, or other related medical training if currently serving in a branch of the U. S. military.
  • Out-of-State CNAs: For the duration of the Gubernatorial Disaster Proclamation, CNAs who hold current, valid CNA certification from another state will be granted Reciprocity to be Illinois CNAs without paying a fee.

For inactive CNAs, a new form for Reinstatement of Inactive Certification as Illinois Certified Nurse Aide is available on the Health Care Worker Registry public website

For military personnel, a Military Personnel Application is also available on that public website.

For out-of-state CNAs, an Out-of-State Application is available on the HCWR public website; additional information can also be found on the Southern Illinois University’s Nurse Aide Testing website, located at www.nurseaidetesting.com.